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Gilweroo - Fri 17 to Sun 19 Nov

posted 15 Jul 2017, 20:34 by Andrew Yeaman   [ updated 22 Nov 2017, 00:56 ]

When: Friday 17 to Sunday 19 November

Meeting at the hall on Friday at 6:30pm (wear uniform and have tea before coming to the hall).
Departure on Sunday is from 4pm; therefore, we will be back at the hall between 5pm and 5:30pm.

Where: Bay Park, Mt Martha (see attached map)

What to bring:
Our standard gear list for camping can be seen on our web site: 
This list should be read in conjunction with the information supplied by the Gilweroo organising committee:

CareMonkey and Permission Forms:
As you know we have moved to CareMonkey to replace the old PIR (Health) Form. CareMonkey also replaces permission forms for special activities like Gilweroo. This means that you will receive two invitations to attend Gilweroo - one from 1st Heatherdale and the other from Scouts Victoria (the Gilweroo organising committee). 

Parent Helpers:
We will need parent helpers at the camp to assist with catering and we will help with transport to and from the camp. If you can help out, please let me know via CareMonkey.

NB: Every vehicle entering the park, including those just dropping off people or equipment, must be pre-registered with Gilweroo. 

Vehicle Policy:
  • All vehicles entering Joseph Harris Park (Bay Park) from 5pm to 12 midnight on Friday November 17 must be pre-Registered on the Gilweroo Service Desk.
  • All vehicles entering Joseph Harris Park (Bay Park) after 4pm on Sunday November 19 must be pre-Registered on the Gilweroo Service Desk.
  • The only exceptions to these rules will be Emergency Service Vehicles.
  • All vehicles using the Gilweroo Off-site Car Park at 225 Hopetoun Avenue, Mount Martha, must be pre-Registered on the Gilweroo Service Desk.
  • Official vehicles will be issued with a permit that must be displayed in the windscreen.
  • On Friday evening, registered vehicles are permitted to drive to the Scout Group's Campsite for the sole purpose of delivering participants, helpers and equipment. They are permitted to remain for a reasonable time to allow unloading. Once unloaded, they must be removed to a carpark location immediately.
  • On Sunday afternoon, registered vehicles are permitted to drive to the Scout Group's Campsite for the sole purpose of collecting participants, helpers and equipment.
  • Trailers are permitted to be left at the campsite over the weekend, provided they do NOT obstruct other vehicular movement or neighbouring campsites.
  • Vehicles parked on other Troop sites on Friday night will be removed. Any damage sustained during this removal will be the responsibility of the vehicle owner. Removal will be effected using either flat-top towage or chained and dragged by a 4x4 vehicle. 
  • A Scout pickup zone will be established on Sunday afternoon near the Volleyball court area. Vehicles collecting just people and their personal belongings are directed to enter the park via Gate 2 and proceed to the pickup zone. If the passengers are not present when the vehicle arrives at the pickup zone, the vehicle is directed to leave immediately via Gate 4 and re-queue to enter again at Gate 2.
  • Scouts are not to leave the Bay Park property on foot. Exit from the park must be by vehicle only.




Cost: $75
Due: 24 Aug
Method: Cash or EFT
BSB: 033-061
A/C: 460167
Code: GLWROO



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Andrew Yeaman,
15 Nov 2017, 04:06